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# Tracts | Title Management Platform

Mineral Ownership & Title Management

## Sitemaps

- [XML Sitemap](https://tracts.co/sitemap.xml): Contains all public & indexable URLs for this website.

## Posts

- [Blog](https://tracts.co/blog/)
- [TitleNotes, TitleTracker, Enverus and more - Recap of 2021](https://tracts.co/titlenotes-titletracker-enverus-and-more-recap-of-2021/) - 2021 Recap We have closed out 2021 with a flurry of activity here at Tracts. It has been a bumpy last few years for the oil and gas industry as a whole, but things are looking bright and momentum has shifted in our favor as we head into 2022. Thank you to our clients for
- [Introducing TitleNotes](https://tracts.co/introducing-titlenotes/) - Cleaning Up the Title Data We Use Our goal is to make mineral rights ownership research as easy as a search bar. We started building Tracts to eliminate the math from title, and we have accomplished that goal. The platform automatically calculates ownership interest, generates title reports, and reimagines the visualization of title chains. Our
- [Tracts Knowledge Base](https://tracts.co/tracts-knowledge-base/) - Welcome to the Tracts Knowledge Base, where we cover everything you may run into using Tracts. The help center is divided into the following categories. Read on below for a bit more information on each category or follow the links to go check them out now. If you have a question that aren't already addressed,
- [Avoiding Pitfalls in Mineral Title](https://tracts.co/avoiding-pitfalls-in-mineral-title/) - Leveraging Technology in Title Due Diligence It is no secret to land professionals that errors are common in ownership and leasehold records. Acreage leakage requires sellers to discount the market value of an average asset by 4% to 10% before close. Buyers are expected to conduct due diligence on tens of thousands of acres in
- [Key Metrics Every Land Manager Should Have When Running Title](https://tracts.co/key-metrics-every-land-manager-should-have-when-running-title/) - Data is valuable. It can mean the difference between getting the lease or losing it to the competition. Companies that have data have a crystal ball into the future and companies that don't can seem like they are throwing darts while wearing a blindfold. It doesn't matter if you are part of a large company
- [Title Management Software & Golf](https://tracts.co/title-management-software-golf/) - Digital courthouses and land management systems have revolutionized the start and finish of the title process, but in between, disorganized, error-prone spreadsheets still reign in the remaining 80% of the process.Are you losing opportunities due to manual and unnecessary spreadsheets? It may be something you’ve never thought about, or it could be an idea you’ve
- [Texas Supreme Court Decision Underscores Need for Landman Software](https://tracts.co/texas-supreme-court-decision-underscores-need-for-landman-software/) - In Wenske v. Ealy, No. 16-0353, 2017 WL 2719330 (Tex. June 23, 2017), the Texas Supreme Court has recently changed the way that Texas courts will interpret language surrounding subject-to clauses. In doing so, the Court has sought once again to “cast off rigid, mechanical rules of deed construction” and “warned against quick resort to these
- [Hidden Costs of a Mineral Ownership Report](https://tracts.co/hidden-costs-of-a-mineral-ownership-report/) - The hunt for prime acreage culminates in the title process. Oil & gas companies looking to lease a tract of land must first identify the current mineral and surface owners through the complicated process of running title. It is a moving target as mineral rights continuously change hands, are divided, and purchased. Murky processes, lack
- [MidCon Operator Accelerates Acreage Acquisition](https://tracts.co/midcon-operator-accelerates-acreage-acquisition/) - About the Client This is a publicly traded E&P with premiere acreage in Texas, Oklahoma, and New Mexico. The company has an aggressive growth profile and has recently invested $1B to acquire leases and develop unconventional plays. Acreage Positions Permian Basin: ~500,000 net acres Mid-continent: ~130,000 net acres Business Challenge The public E&P needed to
- [The difference between digitizing and digitalizing](https://tracts.co/the-difference-between-digitizing-and-digitalizing/) - We speak to various oil and gas land departments regarding their plans (or lack thereof) for integrating technology into their processes. During these conversations 90-day plans are reviewed, we are placed on a list of software to evaluate and then a pilot is started. What we’ve noticed is that the successful and agile companies have

## Pages

- [Home](https://tracts.co/) - Tracts is the cloud platform that helps automate, organize and simplify title. Tracts powers land departments to achieve bigger output with less management.
- [FAQ](https://tracts.co/faq/) - Frequently Asked Questions Product | Data | Pricing Product What regions and basins does Tracts currently cover? The platform handles the automation of title due diligence for the lower 48 and all major basins within the United States. The basins with the highest usage currently are the Permian, Midland, Bakken, Powder River, Anadarko, Utica and
- [Connect](https://tracts.co/connect/) - Ashley Gilmore CO-FOUNDER | CEO C: 425-429-4741 E: ashley@tracts.co LINKED IN » Kristen Leighton VP | OPERATIONS C: 817-875-7485 E: kristen@tracts.co LINKED IN » Davis Armour Strategic Accounts Manager C: 817-492-1496 E: davis@tracts.co LINKED IN » Payton Shlemon Operations Manager C: 817-627-4453 E: payton@tracts.co LINKED IN » Justin Howell DIRECTOR OF EDUCATION C: 281-620-9301 E:
- [Contact](https://tracts.co/contact/) - Contact Us Tracts.co Mailing Address: PO Box 100668 Fort Worth, TX 76185 P: 281-892-2096 E: info@tracts.co Notice: JavaScript is required for this content.
- [Brand Guide](https://tracts.co/brand-guide/) - Tracts Brand Usage All Tracts brand usage must be approved in writing before being published. Email artwork for approval to: team@tracts.co Horizontal Logos .svg | .png .svg | .png .svg | .png .svg | .png Stacked Logos .svg | .png .svg | .png .svg | .png .svg | .png Icons .svg | .png .svg |
- [Success Stories](https://tracts.co/success-stories/) - Break Through The Title Process Don’t just take our word for it. “At every E&P company I had worked at the title was always a mess, there was no easy way to access the title work that had been done. Title has been treated as something in the past as something that is done at
- [TitleNotes](https://tracts.co/titlenotes/) - TitleNotes are exportable landman interpretations of courthouse documents distilled down to only the most necessary information. More accuracy. Max efficiency.
- [Contact Get TitleNotes](https://tracts.co/contact-get-titlenotes/) - Request TitleNotes to begin automating your document interpretations And receive immediate access to the latest TitleTracker report: Notice: JavaScript is required for this content.
- [TitleNotes with Enverus](https://tracts.co/titlenotes-enverus/) - TitleNotes are exportable landman interpretations of courthouse documents distilled down to only the most necessary information. More accuracy. Max efficiency.
- [Help Center](https://tracts.co/help-center/) - Help Center Get expert guidance from Tracts Search for: Best Practices Here you can find helpful suggestions and tips we think would make your use of Tracts easier. Start Learning » FAQs Here you can find frequently asked questions that we receive from our users. Start Learning » How-To Guides Here you can find written
- [Features](https://tracts.co/features/) - Tracts is the title management platform with features to help acquire land more efficiently, run title faster, and improve land team capabilities. Guaranteed.
- [Enterprise](https://tracts.co/enterprise/) - Supercharge Your Enterprise Looking to integrate Tracts features for your business? Let’s put together a custom package for your specific needs. Tracts is built to scale. Explore Tracts for Enterprise × Enterprise Request Notice: JavaScript is required for this content. × Schedule Demo Schedule a free 30 minute demo to determine how Tracts can enhance
- [Signup Confirm](https://tracts.co/signup-confirm/) - Thank you for signing up. We are provisioning your account and will be in touch shortly to confirm. Back to Tracts >
- [Contact Confirm](https://tracts.co/contact-confirm/) - Thank you for contacting Tracts. We’ll be in touch shortly to follow up. Return Home >
- [Sign up](https://tracts.co/sign-up/) - SET UP YOUR ACCOUNT PROFILE ( No credit card required ) Notice: JavaScript is required for this content. Tracts does not sell user data. All user data is securely stored, siloed and never shared without owner consent.
- [Home (video)](https://tracts.co/home-video/) - Level Up Your Land Department. Tracts is the cloud platform that helps automate, organize and simplify title. We power land departments to achieve bigger output with less management. Get started Answers you can trust, up to 38x faster. Powering up your land department begins with the right technology. Powering Your Landmen With “Zero Math” Calculations,
- [404](https://tracts.co/error/) - Uh Oh! We’ve hit Ludicrous Speed. Return to Title Solutions at Light Speed >
- [Terms & Conditions](https://tracts.co/terms-conditions/) - Terms and conditions These terms and conditions (“Agreement”) set forth the general terms and conditions of your use of the tracts.co website (“Website”), “Tracts” mobile application (“Mobile Application”) and any of their related products and services (collectively, “Services”). This Agreement is legally binding between you (“User”, “you” or “your”) and Chainlink Technology, Inc. (doing business
- [DMCA Policy](https://tracts.co/dmca-policy/) - DMCA policy This Digital Millennium Copyright Act policy (“Policy”) applies to the tracts.co website (“Website”), “Tracts” mobile application (“Mobile Application”) and any of their related products and services (collectively, “Services”) and outlines how Chainlink Technology, Inc. (doing business as “Tracts”, “we”, “us” or “our”). addresses copyright infringement notifications and how you (“you” or “your”) may
- [Disclaimer](https://tracts.co/disclaimer/) - Disclaimer This disclaimer (“Disclaimer”) sets forth the general guidelines, disclosures, and terms of your use of the tracts.co website (“Website”), “Tracts” mobile application (“Mobile Application”) and any of their related products and services (collectively, “Services”). This Disclaimer is a legally binding agreement between you (“User”, “you” or “your”) and Chainlink Technology, Inc. (doing business as
- [Cookie Policy](https://tracts.co/cookie-policy/) - Cookie policy This cookie policy (“Policy”) describes what cookies are and how and they're being used by the tracts.co website (“Website” or “Service”) and any of its related products and services (collectively, “Services”). This Policy is a legally binding agreement between you (“User”, “you” or “your”) and Chainlink Technology, Inc. (doing business as “Tracts”, “we”,
- [Acceptable Use Policy](https://tracts.co/acceptable-use-policy/) - Acceptable use policy This acceptable use policy (“Policy”) sets forth the general guidelines and acceptable and prohibited uses of the tracts.co website (“Website”), “Tracts” mobile application (“Mobile Application”) and any of their related products and services (collectively, “Services”). This Policy is a legally binding agreement between you (“User”, “you” or “your”) and Chainlink Technology, Inc.
- [Refund Policy](https://tracts.co/refund-policy/) - Refund policy Our policy is valid for a period of 30 calendar days from the date of the purchase. If you are not satisfied with the service for any reason you can ask for a refund. A pro-rated refund will be issued for the unused portion of the services. If the period of 30 days
- [Privacy Policy](https://tracts.co/privacy-policy/) - Privacy policy We respect your privacy and are committed to protecting it through our compliance with this privacy policy (“Policy”). This Policy describes the types of information we may collect from you or that you may provide (“Personal Information”) on the tracts.co website (“Website”), “Tracts” mobile application (“Mobile Application”), and any of their related products

## Support Posts

- [Troubleshooting Tracts](https://tracts.co/help-center/troubleshooting-tracts/) - If any of these resolutions do not solve the issue, please Submit a Support Request and we will be happy to assist. A red error message at the top of the screen Refresh the page, using the icon is on the top left of your Google Chrome browser and looks like an arrow making a circle. If
- [Excel Exports- Part 1: Ownership Report](https://tracts.co/help-center/excel-exports-part-1-ownership-report/) - The Tracts Ownership Report includes a tab for each sub-tract within the AOI. In the example below, the entire AOI is a single section, so we only have 1 Ownership Report tab. Each tab of the Ownership Report includes 7 sections, as follows: LOR from Mineral Royalty; LOR from NPRI; LOR Total; NRI; ORI; UMI;
- [Excel Exports- Part 2: Flat Ownership Report](https://tracts.co/help-center/excel-exports-part-2-flat-ownership-report/) - The following videos have been created to help you analyze Excel exports of the Flat Ownership Report. *Surface interest has been excluded prior to exporting these reports. Tracts generates a Flat Ownership Report that includes all interest in the AOI--this flat ownership report can be viewed on a per lease basis, which is what it
- [Tracts Login Process and Access FAQs](https://tracts.co/help-center/token-login-process/) - Tracts Login Process https://tracts.co/wp-content/uploads/2025/06/TractsLoginuniversal.mp4 Steps of the Login Process Go to app.tracts.co in a Chrome browser. Enter the email address associated with your Tracts account and click SUBMIT. Open the email from Tracts.co containing your 6-DIGIT PASSCODE. Enter the 6-digit passcode within 5 minutes and click CONTINUE. If you are not able to enter the 6-digit passcode
- [Support Requests](https://tracts.co/help-center/submit-a-support-request/) - 🎥 Support Requests via Zendesk — Quick Walk-Through To help the Support Team respond to requests faster and more accurately, please use the Support Request Form powered by Zendesk for your support needs. We’ve created a quick, 1-minute walk-through showing how to submit a request and what to expect after submission: Click the image above to watch the
- [Abbreviations in Tracts](https://tracts.co/help-center/instrument-abbreviations/) - Below, you will find a list of commonly used abbreviations. These are the abbreviations landmen will enter in Tracts to maintain common naming conventions, and a better organized Common Document Library. Book Type and Subtype abbreviations should always be entered in ALL CAPS. This list is always growing. Feel free to suggest additional abbreviations that
- [Pooling and Unitization](https://tracts.co/help-center/pooling-and-unitization/) - 1. Definition and Purpose Generally The following provides a general guide and explanation of the concepts of how pooling and unitization principles have developed and currently operate. The terms pooling and unitization are often used interchangeably. However, a pooling agreement is any agreement that brings together separately owned, usually small, mineral or leasehold interests in order
- [Party Names Best Practices](https://tracts.co/help-center/party-names-best-practices/) - Our computation engine can only calculate ownership accurately if you have named parties accurately in each instrument. This list of best practices will help you accomplish 3 goals: Sometimes the same party owns interests in different capacities. In those cases, we have to give Tracts a way to identify and calculate those interests separately. It's
- [Subparty #Tag](https://tracts.co/help-center/subparty-tag/) - Our computation engine can only calculate ownership accurately if you have named parties accurately in each instrument. Definition The Subparty #Tag is a Parties and Aliases function used by Tracts’ calculation engine to differentiate the various types of interests acquired by a single party while attributing all interests to that party.Example: Joseph Smith owns interests
- [Best Practices for Notecard Entry](https://tracts.co/help-center/best-practices-for-notecard-entry/) - A complete Notecard is a prime indicator for the accurate interpretation of a given document. A complete notecard also provides needed data to Tracts' calculations. Following these best practices enable a more timely review and understanding of a chain of title. Notecard Fundamentals Book Type and Subtype (See article: Abbreviations in Tracts) SubType should be
- [Tracts University, Lesson Demo](https://tracts.co/help-center/tracts-university-lesson-demo/) - When it comes to title, there are 2 critical factors: 1) attention to detail and 2) proper application of that detail. With Tracts University, our in-app training approach emphasizes those factors to help you become proficient with Tracts, the energy industry’s leading title tool. Tracts University uses a combination of the lessons
- [Embedded Guides](https://tracts.co/help-center/embedded-guides/) - Information Badges found on field hover providing real-time, best practice support.
- [Does Tracts have a map feature?](https://tracts.co/help-center/does-tracts-have-a-map-feature/) - Yes — Tracts offers a GIS Mapping Tool that brings spatial visualization directly into your title workflows. With Tracts GIS, you can view aerial maps, overlay tract and ownership data, and use tools like Subtracts & Depth to accurately represent interests at specific acreage, depths, or mineral levels. Our GIS functionality is designed to complement
- [dates](https://tracts.co/help-center/how-to-add-instruments-non-conveying-documents-files/) - Adding instruments, non-conveying documents, and files is easy. These quick steps can help you create a full and well-rounded chain of title. How to Add an Instrument Right-click to have a pop up for "Add Instrument". OR Click the plus button at the top of the sidebar. This creates a blank notecard. You need
- [SEPTEMBER 2021 | Text Search | Document Interpretations Library](https://tracts.co/help-center/text-search-document-interpretations-library/) - The default of the Document Interpretations search bar is "Field Search", which allows you to search by recording information. This has always been available. See in the example in the GIF below: You can now search the Document Interpretations Library by any text within a notecard, as well. This includes, but is not limited to, text entered
- [SEPTEMBER 2021 | AOI Sort & AOI Filter](https://tracts.co/help-center/aoi-sort-aoi-filter/) - To easily find the AOI you want to work within or review, you can now sort and filter AOIs by: Name, Acres, User, Status, State, County, Location, Acres. By default, AOIs are sorted by Name. Watch the GIFs below for demonstrations of the Sort and Filter tools. AOI Sort AOI Filter
- [DECEMBER 2021 | Multiselect for Severances](https://tracts.co/help-center/multiselect-for-severances-12-17-2021/) - When an instrument specifies multiple acreages, depths, minerals and/or wellbores, save time by adding all severances to the digital notecard at once. Select multiple tracts that are next to each other, using the Shift key. Select multiple tracts that are separated, using the Ctrl key. Keep your severances in alphanumeric order by
- [JUNE 2022 | Well Cards and NCD ID Links](https://tracts.co/help-center/june-2022-well-cards-and-ncd-id-links/) - The Non-Conveying Documents tab now includes a Well Card tab, allowing you to store well data relevant to your subject lands and attach related files. The following steps demonstrate adding a well card to an AOI: Open the Non-Conveying Documents tab of the sidebar. Open the Well Card tab. Click the turquoise + button to
- [How long does it take to drill a well?](https://tracts.co/help-center/how-long-does-it-take-to-drill-a-wellthere-is-no-defined-length-of-time-for-a-well-to-be-drilled-each-well-is-unique-in-its-location-source-rock-and-desired-depth-rigs-offshore-take-significantly/) - There is no defined length of time for a well to be drilled. Each well is unique in its location, source rock, and desired depth. Rigs offshore take significantly longer than those drilled onshore.
- [Understanding the Digital Notecard](https://tracts.co/help-center/understanding-the-digital-notecard/) - The Digital Notecard was created to emulate what a standard Landman would use to take notes at the courthouse. Everything you need to enter for a successful flowchart and title run is easily laid out in front of you. How to Add a Notecard Select the plus button in the sidebar of the
- [Understanding Starting Interests](https://tracts.co/help-center/understanding-starting-interests/) - Starting Interests are where the original owner of the interest originates in time. Since you are always operating in a single AOI there is only one Starting Interest. For example, we use The State of Texas if running title patent to present. Select the People & Alias tool. Select the box labeled "Starting
- [Cloning a Tract](https://tracts.co/help-center/cloning-a-tract/) - When running title, documents can lead to different interpretations. To see the different interpretations in action, AOIs can be cloned so the different interpretations. Open the Cloning tab in the sidebar. Enter a Start and End Date IF you want to clone only a specific section of the AOI. Leave these two
- [Exporting the Flowchart](https://tracts.co/help-center/exporting-the-flowchart/) - In the event that you need to export the flowchart whether it is digital or on paper, Tracts makes it easy. You MUST have SVG view enabled. This allows for scalable printing. The node ration to total height can ruin your view when printing. You want bigger nodes to be able to read them when printed. To
- [AOI Best Practices](https://tracts.co/help-center/aoi-best-practices/) - LANDMAN STATEMENTS We recommend that you add a landman statement to each AOI, which will be unique to each client and work product. Here's the best way to do that: Input the landman statement as its own digital notecard, dated 1/1/1700 so that it is the first entry on your Runsheet. Name the subtype LANDMAN STATEMENT.
- [What does this abbreviation in the notecard mean?](https://tracts.co/help-center/what-does-this-abbreviation-in-the-notecard-mean/) - In this article, you can find abbreviations frequently used throughout Tracts along with their meaning. If you're looking for an abbreviation in an instrument click here. If you're looking for an explanation of what the information shown when hovering over a party means click here. Abbreviations ASSIGN Assignment Oil & Gas Lease AOI Area of Interest B Bonus D Delay
- [What do the interests mean when I hover over a party?](https://tracts.co/help-center/what-do-the-interests-mean-when-i-hover-over-a-party/) - When you hover over a party name inside of Tracts you see an overview of the interests for the party during that point in time. These interests are calculated from the amounts you've previously entered into the digital notecards. Each interest is represented by a letter (or multiple letters if the interests are the same
- [Can a document I entered be used across more than one AOI?](https://tracts.co/help-center/can-a-document-i-entered-be-used-across-more-than-one-aoi/) - Yes, with our unique document interpretation library any document you enter through the digital notecard has the ability to be used across any AOI you may be working on. To see how the Document Interpretation Library can help you, click here.
- [Document Interpretations Library](https://tracts.co/help-center/document-interpretations-library/) - The Document Interpretations Library allows you to leverage common title by importing any digital notecard that has been entered by anyone on your team, along with its corresponding PDF. Searching the Document Interpretations Library Notecard Entry If you enter a new notecard with the same Bk./Pg. or Inst. No. of an instrument that has
- [Intestate Succession Generally](https://tracts.co/help-center/intestate-succession-generally/) - A common issue that arises in establishing title occurs when a mineral owner dies and has not provided for how those mineral interests should be transferred upon their death. Each state has enacted legislation that steps in and determines who inherits from a person who has died intestate. Intestacy occurs when a deceased individual has
- [Intestate Succession - Colorado](https://tracts.co/help-center/intestate-succession-colorado/) - In Colorado, oil and gas ownership is considered an interest in real estate property. Generally, the laws in effect at the time an individual’s death will determine how their interests and estate should pass.[1] Colorado’s probate code greatly favors spouses in intestate estates. In considering the various circumstances that may apply when trying to
- [Intestate Succession - Louisiana](https://tracts.co/help-center/intestate-succession-louisiana/) - Louisiana’s legal system, based on the civil code as opposed to common law, varies in some significant respects compared to the rest of the country, especially in regard to mineral ownership. In determining descent and distribution rights in Louisiana, it is first important to note that Louisiana, like Texas, is a community property state,
- [Intestate Succession - New Mexico](https://tracts.co/help-center/intestate-succession-new-mexico/) - The following provides a guideline of how intestate succession works in New Mexico. New Mexico follows similar community and separate marital property laws as Texas does. The surviving spouse’s share will be determined based on the classification of decedent’s community and separate property. Community Property As to community property, all of decedent’s share
- [Intestate Succession - Oklahoma](https://tracts.co/help-center/intestate-succession-oklahoma/) - Oklahoma’s intestacy laws are similar to Texas and underwent a similar change in 1985. These laws were primarily enacted in order to ensure that children from either a prior marriage or outside the marriage received a share of the decedent’s estate. The relevant date that matters in determining how the estate will be distributed is
- [Intestate Succession - Texas](https://tracts.co/help-center/intestate-succession-texas/) - In Texas, for individuals that died after September 1, 1993, the relevant statutes for determining intestate proceedings are Texas Estate Code §§ 201.001 to 201.003. Mineral rights are a form of real property and will therefore be governed by the same laws of marital property and as other real estate. There are three other primary
- [Intestate Succession - Wyoming](https://tracts.co/help-center/intestate-succession-wyoming/) - If a person dies without a will or without a proper will, the assets held at death will be distributed according to Wyoming’s intestate succession laws. The following provides a guideline of how intestacy laws work in Wyoming. If the individual leaves a spouse and children, or descendants of any children, one-half of the estate
- [How long does an Oil & Gas Lease last?](https://tracts.co/help-center/how-long-does-an-oil-gas-lease-last/) - An Oil & Gas Lease has two parts. The primary term and the secondary term. The primary term on average is 3 years. Companies can add a 2-year extension if they wish. The company that executed the lease uses this time period to achieve drilling the well. Once that is completed, the secondary term begins
- [Common Title Defects in Federal Leases](https://tracts.co/help-center/common-title-defects-in-federal-leases/) - 17.5 Percent Clause An outdated clause that stated that overriding royalties aggregate in excess of 17.5% should be deemed a violation of terms in a federal oil and gas lease. Despite its expiration, it may still appear in an overriding royalty assignment. Coal Leases Coal leases have had many acts and court cases pass about
- [Examination of Federal Titles](https://tracts.co/help-center/examination-of-federal-titles/) - Examining the title for a federal oil and gas lease has similar qualities to that of privately owned land lease. However, the title examiner must now search through both federal records from the Bureau of Land Management and county records. Federal records compile into a status report. A status report is put together by an
- [Assembling the Chain](https://tracts.co/help-center/assembling-the-chain/) - Title can be run forward or backward. Meaning, when creating a title chain you can start from the first document in the past (a patent) and work to present day. Or, you can work from present day back to patent. The name of the present owner is simple but the name of the person originally acquiring
- [The Chain of Title](https://tracts.co/help-center/the-chain-of-title/) - A chain of title is a series of instruments that effects the flow of ownership of property from owner to owner using public records. A title examination usually begins when an individual first acquired title from the government. Then, it is traced from that point on to the present. This creates a story or puzzle
- [Index & Direct Record Examinations](https://tracts.co/help-center/index-direct-record-examinations/) - When abstracts are not available a title examiner must work with the documents inside the courthouse directly. This is also called a "stand up" examination since the examiner spends all day standing in the country clerk's office sifting through records. Index Systems County records are indexed in a few ways. Most indexing is done using
- [Abstracts](https://tracts.co/help-center/abstracts/) - An abstract is a complete compilation of all the public records in the courthouse that pertain to an area of land. An abstract could contain many different pieces of property within the same area. Abstracts are created by the courthouse abstracter that places these documents together. The title examiner then pieces them together. Having an
- [Grantor vs. Grantee](https://tracts.co/help-center/grantor-vs-grantee/) - Being able to differentiate between a grantor and grantee is imperative to know in order to understand a chain of title. The suffix "or" is used to denote the person who performs an action. The suffix "ee" is used to denote the recipient of that action. Essentially, a grantor will "give" or grant something and a
- [Common Title Defects](https://tracts.co/help-center/common-title-defects/) - Acknowledgments A notary seal may be missing or date expired. The repercussions of this defect vary by state. The instrument needs to be re-acknowledged and re-recorded. Ambiguous Conveyances Often, parties or instruments are vague in the description of who or what is being conveyed. To remedy, a stipulation of interests occur. This means that all
- [Oil & Gas Term Glossary](https://tracts.co/help-center/oil-gas-term-glossary/) - Absolute Ownership: The theory that minerals such as oil and gas are fully owned in place before they are extracted and reduced to possession. Abstract of Title: A chronological history of ownership of a tract of land. Acre: The most common of land measurement in the United States. 1 Acre = 43,560 ft2 Acreage Contribution: Acreage owned in the
- [Statutes and Regulations](https://tracts.co/help-center/statutes-and-regulations/) - Landlord-Tenant The relationship between a landlord and tenant bears the same characteristics of a lessor and lessee in oil and gas. Under common law, some leases are treated as profits while others are contracts. Oil and Gas Leasing The majority of statutes under this umbrella have to do with regulatory bodies. Many states have statutes
- [The Duhig Rule](https://tracts.co/help-center/the-duhig-rule/) - The “Duhig” Rule Generally The Duhig rule is a rule of deed construction that developed in response to issues of over conveyance. It applies whenever a grantor excepts or reserves an interest in minerals in a conveyance on mineral interests and has either unintentionally or deliberately misrepresented their ownership of the fractional mineral rights below
- [Oil & Gas Title Opinions](https://tracts.co/help-center/oil-gas-title-opinions/) - There are multiple types of oil and gas title opinions. Each opinion has in common the purpose of presenting the state of ownership for the land in question. Drilling Title Opinion A drilling title opinion is also known as a base title opinion, original title opinion, or preliminary title opinion. It presents the ownership of
- [What are the computations calculated in Tracts?](https://tracts.co/help-center/what-are-the-computations-calculated-in-tracts/) - Tracts calculates through 22+ different dimensions of ownership. Dimensions of Ownership The dimensions of ownership are divided into 3 categories. Details Minerals Interests Each of these categories are then divided to create you 22 dimensions of ownership. The + comes from modifiers inside of the notcard. The interests calculated are: Lease Royalty Surface Royalty
- [Can Tracts handle Duhig, after acquired title, and other title issues?](https://tracts.co/help-center/can-tracts-handle-duhig-after-acquired-title-and-other-title-issues/) - Yes, Tracts allows the user to interpret instruments and builds the appropriate relationships based on business and legal logic from all of the existing instruments. Learn more about Duhig here: http://www.mineralhub.com/2011/11/understanding-the-duhig-rule/
- [Can I export my data?](https://tracts.co/help-center/can-i-export-my-data/) - We would hate to see you leave, but of course, we allow you to extract all of your data. You can export all of your reports at any time along with any corresponding files. Additionally, we can provide a master CSV file, in some cases.
- [How secure is Tracts?](https://tracts.co/help-center/how-secure-is-tracts/) - Tracts uses multiple layers of security. First and foremost the servers themselves follow the strictest of security and compliance guidelines. You can find more detailed information in the links below. DigitalOcean security and compliance information can be found here: https://www.digitalocean.com/security/ Google Cloud Services security and compliance information can be found here: https://cloud.google.com/security/ Tracts uses a passwordless based
- [How are the documents and data stored?](https://tracts.co/help-center/how-are-the-documents-and-data-stored/) - Everything is stored in the cloud. On-premise or hybrid solutions are available with special enterprise pricing. Tracts uses several secure cloud services. All of the major code base is stored and accessed on Digital Ocean. All of the “objects”, such as the PDFs are stored on the Google Cloud. DigitalOcean security and compliance information can
- [Why can't I create a new Tract?](https://tracts.co/help-center/why-cant-i-create-a-new-tract/) - If you can't create or delete a new Region, Project, or AOI it is because you only have employee access. Your supervisor is the only one with "admin access" that has the ability to create or delete new working areas. He or she will create and assign you to the AOI or Tract they want
- [What formats can I use to enter conveyances into the digital notecard?](https://tracts.co/help-center/what-formats-can-i-use-to-enter-conveyances-into-the-digital-notecard/) - Conveyances come in multiple different forms. We never want you to have to do any math yourself because Tracts can do all of these computations for you. That is why Tracts is able to compute any conveyance seen in a deed. When entering conveyances you can use: Fractions Decimals Percentages Whole Numbers Legalese (fraction of fraction) Net Acres
- [How do I enter dates?](https://tracts.co/help-center/how-do-i-enter-dates/) - When entering dates into the digital notecard use the MMDDYYYY format. The software auto-populates the forward slash between the entities.
- [How do I know if I have employee or admin access?](https://tracts.co/help-center/how-do-i-know-if-i-have-employee-or-admin-access/) - Determining if you have employee or admin access is something that should be discussed with your company to best fit the needs of the project. However, if you do not know what type of access you have been granted you can tell by working within the software. When you open up the "User" tab on
- [Does Tracts work in every case?](https://tracts.co/help-center/does-tracts-work-in-every-case/) - Since Tracts inception, we have worked tirelessly to make our service as flexible as possible. However, it is impossible to say for sure that Tracts will work in every case. If you run across a type or method of transferring interest that Tracts can’t handle please let us know and we will update the system
- [Why is my flowchart grayed out?](https://tracts.co/help-center/why-is-my-flowchart-grayed-out/) - There are three different types of graying out that can occur in your flowchart. 1. The entire flowchart is a muted gray outline by dotted lines. This is caused when a starting interest has not been assigned and given its initial rights. Since nothing was assigned to the starting interest, the software can't calculate
- [What do the different colors mean in the flowchart?](https://tracts.co/help-center/what-do-the-different-colors-mean-in-the-flowchart/) - When you're running title through Tracts you will encounter different color-coded flags that are synced across the flowchart, runsheet, and document chain on the bottom of SVG view. These are in place to give you a better idea of how the AOI you are working on comes together. Green Line to Blue Party Name - Lease
- [Can I download my flowchart?](https://tracts.co/help-center/can-i-download-my-flowchart/) - Yes! You can download your flowchart as an SVG file or a PNG file. You are also able to print the flowchart. To achieve any of these options - right click inside the working area and a menu will pop up that allows you to pick how you would like to export your flowchart. If
- [How do I read the red ownership report tabs?](https://tracts.co/help-center/how-do-i-read-the-red-ownership-report-tabs/) - The tabs along the top of the ownership report show that areas of ownership that have been created through severances in the subtracts and depth tool. ! (exclamation point) : translates to "not including" or "excluding" the following severance name. • (dot) : translates to "intersecting" the following severance name.
- [Labels](https://tracts.co/help-center/labels/) - It is imperative that you keep your labeling concise, consistent, and up to date. Going back to organization- each project, region, and AOI should be labeled in the same way across your company. The easier to understand and implement the better. AOI status labels should be constantly updating as time passes. There are 7 status
- [Bookmarking](https://tracts.co/help-center/bookmarking/) - In Chrome, you can bookmark any page of the Tracts software to be saved in your bookmark bar or folder. This way you can easily find and access any AOI without having to search through your entire account. To bookmark a URL in Google Chrome, select the star icon in the right side of the
- [Define an Area](https://tracts.co/help-center/define-an-area/) - Always talk with your team to be on the same page about area size and what it means. Simplicity is the key to make things easier for your company and its employees. Click here to watch an overview on How to Define an Area in Tracts. Regions contain projects, and projects contain AOIs. Think about it
- [Unit Tool](https://tracts.co/help-center/unit-tool/) - The Units function can be found inside the AOI page of Tracts. Here you can add multiple AOIs and their subtracts together into a unit to see the combined calculated ownership and complete allocation well formulas. ***In order for these calculations to take effect, you will need to go into the settings for each AOI added into
- [Runsheet Search](https://tracts.co/help-center/runsheet-search/) - The runsheet generated inside of Tracts has a search feature to allow you to find any document you may be looking for inside the AOI you are working in. You can search using anything that would be contained within a document such as a name or a book and page number. Below you can find
- [Title Reports](https://tracts.co/help-center/title-reports/) - Reports give you a behind the scenes look at how the area you are working on is assembled. There are different types of reports that can be generated to meet your needs. All reports can be exported by clicking the "Export Doc" button at the bottom bar of the report page. Depending on the report it’s
- [Oversight Reports](https://tracts.co/help-center/oversight-reports/) - Accessing Oversight Reports Select the drop-down Report tab on the top right of your screen. Broker Activity Lists the activity inputted by a broker for your company. Employee Activity Lists the employees for the company and the number of documents entered including the average per day. Raw Activity Data (All & Today) Once the Raw
- [Uploading a Runsheet](https://tracts.co/help-center/uploading-a-runsheet/) - If you have a runsheet already created, make sure it is in an .XLSX file. By uploading a runsheet into Tracts you don't have to start from scratch on work that has been done previously. Note that you can right-click each entry on the Runsheet to pull up a menu, allowing you to change the designated instrument-type
- [Convert a Conveying Document into a Non-Conveying Document](https://tracts.co/help-center/convert-a-conveying-document-into-a-non-conveying-document/) - If you have an instrument that is currently entered in Tracts as a conveying document digital notecard, and you wish to make it a non-conveying document so that it no longer affects your chain of title but still shows up in the runsheet, you can use the tool described in the video below.
- [Transaction Tab](https://tracts.co/help-center/transaction-tab/) - Often, you will come across documents that have any combination of leases, assignments, or conveyances. Tracts has a remedy on how to input these kinds of documents. Ex. A document with a lease covering multiple different areas with different depths for each. Select the Transactions Tab inside of the Digital Notecard. Add a
- [Stipulation of Interests](https://tracts.co/help-center/stipulation-of-interests/) - Coming across a Stipulation of Interests may come across as a daunting task. However, Tracts makes it easy to input, track, and maintain these types of documents. Create a new instrument that has the parties involved with the stipulation listed as both the grantors and grantees. When the parties are all listed as
- [Digital Notecard Duplication Tool](https://tracts.co/help-center/digital-notecard-duplication-tool/) - The Digital Notecard Duplication tool allows you to quickly create an exact replica of any notecard already in your AOI. Sometimes, you will have multiple conveyances, leases, or assignments where most of the pertinent information is the same. Instead of retyping the repetitive information, you can simply duplicate your notecard and then only change the
- [Parties & Aliases Tool](https://tracts.co/help-center/parties-aliases-tool/) - Our computation engine can only calculate ownership accurately if you have named parties accurately in each instrument. The Parties & Aliases tool must be used correctly, in order to: Keep separate parties separate; Distinguish interests owned by the same party in different capacities; Identify separate names as referencing the same party, in the same capacity.
- [Dates and What They Mean](https://tracts.co/help-center/dates-and-what-they-mean/) - When you are entering dates into the digital notecard you may notice that there are multiple date options available to you. These are helpful to ensure an accurate calculation using the order of title you created. Digital Notecard Instant Entry Home Page Instrument Date File Date Recording Date Acknowledge Date Instrument Basic Data
- [Hiding and Ignoring](https://tracts.co/help-center/hiding-and-ignoring/) - Sometimes you come across certain notecards or transactions that you just don't want to be used in the calculations of your flowchart. These three scenarios are laid out below. Ignore in Chain The Ignore in chain feature can be found in the Basic Data tab of the notecard. Ignore Transaction The Ignore feature for transactions
- [Assignments with a Reservation](https://tracts.co/help-center/assignments-with-a-reservation/) - Now that you've learned about creating an assignment, take a look at how to add a reservation to the notecard.
- [Assignments in the Digital Notecard](https://tracts.co/help-center/assignments-in-the-digital-notecard/) - The Digital Notecard was created to emulate what a standard Landman would use to take notes at the courthouse. Everything you need to enter for a successful flowchart and title run is in front of you. Here you will find information on entering an Assignment. Basic Assignment Data Select "Assignment" in the click-through
- [Leases in the Digital Notecard](https://tracts.co/help-center/leases-in-the-digital-notecard/) - The Digital Notecard was created to emulate what a standard Landman would use to take notes at the courthouse. Everything you need to enter for a successful flowchart and title run is in front of you. Here you will find information on how to create and enter a Lease. Entering a Lease Select
- [Assigning Lease Blocks](https://tracts.co/help-center/assigning-lease-blocks/) - Inside of Tracts you have the option to create Lease blocks to be assigned from. Keep reading below to find out how you can utilize this feature. To assign from a lease block, make sure that you have an assignment notecard in place. Go to the grantee(s) tab. Turn on the Specific Lease
- [Conveyances in the Digital Notecard](https://tracts.co/help-center/conveyances-in-the-digital-notecard/) - The Digital Notecard was created to emulate what a standard Landman would use to take notes at the courthouse. Everything you need to enter for a successful flowchart and title run is in front of you. This article will tell you how to enter Conveyances into the Digital Notecard. Basic Data Here you
- [The "Of Int." and "Of 8/8" Toggle](https://tracts.co/help-center/the-of-int-and-of-8-8-toggle/) - In the Grantee tab of the Digital Notecard (the icon is two transparent people on the left-side of the card), you can find the "Of Int." (of interest) and "Of 8/8" toggle. By default, the toggle is grey and switched to the left, meaning that an "Of Interest" conveyance is in effect. When you click
- [Fixed & Floating NPRIs in Tracts](https://tracts.co/help-center/fixed-floating-npris-in-tracts/) - Fixed NPRIs Characteristics A fractional royalty interest A fixed fraction of total production The stand-alone right to a particular share of the proceeds from production Not proportionately reduced based on the lease royalty rate Constant, regardless of the amount of royalty contained in a subsequently negotiated oil and gas lease Examples A one-fourth royalty in
- [Understanding EDOR](https://tracts.co/help-center/understanding-edor/) - Equal Distribution of Remainder (EDOR) is found within the digital notecard in the grantor/grantees tabs. The most common example of when to use this feature would be when a party is deceased and the remaining interests are divided equally among their heirs. To find EDOR: Select the Grantor(s) tab inside of the notecard you
- [Milestones](https://tracts.co/help-center/milestones/) - When it comes to the milestone feature in the AOI, you will most likely use it for determining the ownership before and after payout through an assignment. You can find the milestone toggle inside of the AOI Settings by clicking on the gear icon in the sidebar. Scroll down in the settings until
- [Sub-tract Indication Feature](https://tracts.co/help-center/sub-tract-indication-feature/) - Sometimes creating your sub-tracts can get complicated and you're not sure which shape corresponds to which acreage, depth, or mineral. For a clearer understanding of what you're working on simply click on any sub-tract label. You'll immediately see the grid view with the selected sub-tract highlighted in green. The sub-tract labels appear in the information
- [Flowchart Overview](https://tracts.co/help-center/flowchart-overview/) - Navigating the SVG View Instrument Menu Pruning the AOI Other Views Beanstalk A transactional view that has all documents in their own row. Compact This view squeezes the chart together to get more displayed on a single page. Untangle This uses the minimum amount of line
- [AOI Settings](https://tracts.co/help-center/aoi-settings/) - The AOI Settings tab is located in the sidebar. Here the basic settings for the AOI being worked on can be changed and updated as needed. Select the AOI Settings icon inside the sidebar. This opens up the settings page on the left-hand side of your screen. Edit the AOI labels. This section
- [A Guide for Reviewers](https://tracts.co/help-center/a-guide-for-reviewers/) - Here is a quick list of things to look out for when reviewing title in Tracts: Initial Overview: 1. Verify that a Disclaimer has been attached and accurately covers dates searched. 2. Go to Settings and toggle "show all strangers" and verify that they are legitimate strangers to title. If the same person or company is input again
- [Regions, Projects, & Areas](https://tracts.co/help-center/regions-projects-areas/) - The scope and organization of your Regions, Projects, and Areas of Interest should be discussed with your team and/or your land broker prior to running title. Scroll through the gifs below for a simple example, assigning states as Regions, counties as Projects, and S-T-Rs as AOIs. 1. Adding and accessing a Region named Texas within the Company
- [A Guide for Admins](https://tracts.co/help-center/a-guide-for-admins/) - If you've been assigned admin rights for your company inside of Tracts then there are a few more features you need to learn about in order to maximize your success. Admin rights mean that you have the ability to assign and control what the rest of the employees in your Tracts company can see, edit,
- [AOI Sort & Filter](https://tracts.co/help-center/aoi-sort-filter/) - To easily find the AOI you want to work within or review, you can now sort and filter AOIs by: Name, Acres, User, Status, State, County, Location, Acres. By default, AOIs are sorted by Name. Watch the GIFs below for demonstrations of the Sort and Filter tools. AOI Sort AOI Filter

## Categories

- [Industry Insights](https://tracts.co/category/blog/industry-insights/)
- [Product Tutorials](https://tracts.co/category/blog/product-tutorials/)
- [Case Studies](https://tracts.co/category/blog/case-studies/)
- [Blog](https://tracts.co/category/blog/)
- [News](https://tracts.co/category/blog/news/)

## Support Categories

- [How-To Guides](https://tracts.co/support_category/how-to-guides/) - Here you can find written instructions and video walkthroughs to help you become proficient in Tracts.
- [Best Practices](https://tracts.co/support_category/best-practices/) - Here you can find helpful suggestions and tips we think would make your use of Tracts easier.
- [FAQs](https://tracts.co/support_category/faqs/) - Here you can find frequently asked questions that we receive from our users.
- [Navigating Tracts](https://tracts.co/support_category/how-to-guides/navigating-tracts/)
- [Best Practices for Users](https://tracts.co/support_category/best-practices/best-practices-for-users/)
- [User FAQs](https://tracts.co/support_category/faqs/user-faqs/)
- [Entering Title in Tracts](https://tracts.co/support_category/how-to-guides/entering-title-in-tracts/)
- [Leveraging Common Title in Tracts](https://tracts.co/support_category/how-to-guides/leveraging-common-title-in-tracts/)
- [Analyzing Tracts Reports](https://tracts.co/support_category/how-to-guides/analyzing-tracts-reports/)
- [Back End FAQs](https://tracts.co/support_category/faqs/back-end-faqs/) - These frequently asked questions are pertaining to Tracts’ security and data.
- [Landman 101](https://tracts.co/support_category/landman-101/) - Here you can find general Landman knowledge that can aid in your understanding of Tracts.
- [Oil & Gas Law](https://tracts.co/support_category/landman-101/oil-gas-law/)
- [Basic Landman Information](https://tracts.co/support_category/landman-101/basic-landman-information/) - Here you can find general Landman knowledge that can aid in your understanding of Tracts.
- [Intestate Succession](https://tracts.co/support_category/landman-101/intestate-succession/)
- [Software Updates](https://tracts.co/support_category/software-updates/) - Here you can find a list of software updates and the day they occurred.
- [Software Updates](https://tracts.co/support_category/software-updates/software-updates-software-updates/) - Here you can find a list of software updates and the day they occurred.